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Audit incoming freight invoices

for carrier and forwarders


freight invoices


charges with workflows

Track spend

with integrated reporting

... and control your freight spend
Struggling with your freight invoices?

Request a demo

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Are you struggling with your freight invoices?
Spending too much time verifying freight charges?

Verifying freight invoices can be a time-intensive process: matching invoices to past shipments, verifying charges versus contract, mismatching currency exchanges, ... . Transmate helps you to streamline the freight invoice handling process, matching invoice lines with shipment costs, triggering approval workflows and flag mismatches.
Gain time by introducing carrier self-billing, allowing them to select agreed-on prices and convert it in a matched invoice.

Invoice auditing

Transmate matches invoiced costs with accrued shipment costs and calculates the difference betwwen invoiced and calculated cost.
Trigger approval processes for additional charges and deviations and route to your organization. Automatically validate and approve invoices without delta.

  • Match shipment costs with invoiced charges
  • Calculate costs using agreed-upon prices
  • Calculate delta per shipment
  • Use currency conversions
  • Approval process for additional/mismatched charges
freight invoice audit - comparing shipment and invoice costs
freight invoice audit - carrier self billing

Carrier self-billing

Allow your carriers to generate invoices through the self-billing portal. Carriers can select performed shipments and build their invoice.

  • Select agreed-on charges per shipment
  • Generate friction-less freight invoice
  • Add additional charges directly, triggering approval processes

Self-billing allows for faster invoice approval at your carrier side. Friction-less invoices mean less disputes.

  • Faster approval of invoices
  • Faster dispute handling with extra charges

Manage complexity

Track your spend, disputes and calculated vs invoiced charges with various integrated reports.

  • Total spend
  • Invoicing performance
  • Calculated vs invoiced
  • Global or per carrier

Handling complexity:

  • Complex shipments (multi-modal, milkrun, drop ship,..)
  • multi-currency
  • Distributed charges
  • Distributed charges

Multiple billing scenarios such as cost centers, entities and more

What are the benefits?

For you as a shipper:

  • Simplify your freight invoice handling process
  • Reduce administrative overhead
  • Handle additional charges with grace
  • Track spend

Thanks to Transmate's freight invoice verification platform, you can match, verify and approve freight invoices with ease. You can give your carriers access to the carrier portal, so they can initialize invoices through self-billing themselves.

As a shipper, you can reduce time and costs checking invoices and identify wrong charges with ease. Embedded reporting allows you to track margins and profitability.

The freight invoice module seamlessly integrates with Transmate's freight engine and freight spot-rate booking tool.

For your carriers & forwarders:

  • Generate invoices from agreed-on rates using carrier self-billing module
  • Faster invoice approval
  • Less invoice disputes
  • Consult past invoices and draw reports from integrated reporting

Carriers can initialize invoices and can consult past invoices through the carrier portal. Carrier invoices are generally approved much faster, leading to less hassle for both your administration and carrier administration.

Disputes are settled faster, less hassle and less communication back and forth, resulting in a healthier partner relation.

How does it work?

Transmate can be used as a stand-alone platform as well as a fully-integrated bolt-on to your ERP, WMS or CMS. As a stand-alone, you can get started with minimal IT requirements. It is possible to get started as stand-alone and to implement a data connection later on.

  • Stand-alone
  • Fully integrated with ERP, WMS or CMS

Transmate is cloud-based and accessible from anywhere, on various devices. Data is encypted and stored securely.
Once your supply chain partner has accepted the inivte, he can see relevant information that you share with them. Automated messages and notifications are triggered from the system and provide updates to carriers, shippers and consignees.

IT requirements:

Transmate offers various modules, spanning the full value chain:

  • Freight procurement
  • Freight Bookings
  • Transport execution
  • Invoice handling
  • Reporting

Integrate all your logistics processes in a single platform, while linking your value chain members in the cloud. Share relevant information, execute your logistics and control your costs.


Per User, per month
Simple pricing.

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