What is a spot rate? A spot rate is a rate for a shipment or a combination of shipments that are not part of an agreed (long-term) contract. For example: you have contracted from your plant, but are missing rates for to a specific location that is only frequented rarely, you would like to perform spot tendering for these shipments, lanes.
A spot rate request can be initiated in a shipment or a project (group of shipments) and will retain all relevant information for the partner to place the bid. Once the price request has been reviewed, the request can be sent out to selected carriers or posted publicly. When carriers place bids, new rate cards will be available with the applicable pricing
A price request can be initiated from :
Note: only if you have the tender feature in your account you can initiate the spot requests. Contact sales for more information.
clicking "Request prices" will initialize a price request & redirect you to the page. Verify settings, due dates and go to partners section. Add partners from your active partner address book. (Note: a price request will send out automated emails to all partners, so make sure you have added your contacts in the address book).
Hit the send button in the footer. The price request will be sent out to all your partners (by mail). In the partner overview tab, you can see how many people were notified, if the partner has viewed the request and if a bid has been placed:
Back in the shipment, the price request status can be viewed
In the shipment cost section, all bids will be automatically listed. If pre-tendered freight is applicable on the same route, it will be shown alongside the bids. Clicking "select" on a cost item will automatically select that price as the winner of the bid. The partner will receive a notification that he has won the bid. All other partners will be receiving a mail that indicates that bidding is closed.
The price request module will send out mail communication to your partners:
Note: when selecting a bidding option in a shipment, you will not need to change anything in the price request. The price request will be automatically archived and notifications are sent.
Whenever there are multiple shipments that are tendered at once, only the first selected shipment will generate an email.
The price request can be automated to automatically select partners and to send the request out immediately. for more information contact our support to get this set up.